Newman Catholic Community at RIT
Article 1 – Name
The name of the organization shall be Newman Catholic Community at RIT.
Article 2 – Mission
The purpose of the Newman Catholic Community at RIT is to offer a home for the RIT Catholic community where all are welcome and invited to know God’s love and mercy so that we can offer hope here on campus and in the world in which we live and work.
Article 3 – Community Membership
Membership is open to all students, faculty, staff. Any faculty, staff or local resident (and their family) who wishes to register or identify as a member of Newman is a welcome member.
Article 4 – Officers
Vice President for Internal Affairs
Vice President for External Affairs
To act as official liaison and spokesperson for the Catholic community with the Chaplain of the Newman Community at RIT. To preside over Executive Board and Newman meetings. To aid in planning and to participate in Newman Catholic community activities. To carry out duties delegated by the Newman Catholic Community.
Vice President for Internal Affairs:
To take the place of the President when they are unable to be present. To work with the Associate Director of Newman Catholic Community to plan for programming and events for the Newman Catholic Community. Recruit student leadership to plan and implement programs and events. To look ahead at the Newman calendar to offer enough time to plan and implement programs and events. To aid in any paper work that may be required to be completed.
Vice President for External Affairs:
To take the place of the president and/or Vice President for Internal Affairs when they are unable to be present. Plan and implement a comprehensive social media presence as well as campus wide communications. Recruit student leadership to advertise and make visible Newman programs and events. To look ahead at the Newman calendar to offer enough time to advertise and communicate programs and events. To aid in paperwork that may be required to be completed. To work with the Tiger Suite in the Campus Center to connect Newman Catholic Community with the larger campus community.
To record the minutes of all Newman Catholic Community and Executive Board meetings and submit in a timely manner. To arrange for the distribution of minutes from previous meetings to members. To promote activities and upcoming events via bulletin boards, email, etc.
To recruit, train and schedule money counters for weekend liturgies. To make sure all paperwork to meet Diocese of Rochester regulations is completed and filed in the Newman Catholic Community office. To work with the Business Manager of Newman Catholic Community when appropriate for collection of money for fundraisers and projects. To file appropriate paperwork with RIT Legal for the annual Evening of Hospitality for the Homeless held each April. To complete the grant application for Evening of Hospitality for the Homeless and reporting according to the deadlines posed.
The following position is not an EBoard position but is closely tied with EBoard and occasionally attends meetings of EBoard for information sharing,collaboration and updating.
Chair of Spirituality and Liturgy:
To organize liturgical events so that all members can participate fully in the life of the Catholic Church here at RIT. To plan and implement and designate leadership for retreats and opportunities for spiritual growth. To assist and train liturgical ministers and with the liturgy team assist with Holy Days and special liturgical celebrations.
The Chaplain/Associate Director of Newman
or his/her designate will be considered an additional, non-elected officer of the Executive Board, The Chaplain/Associate Director and/or his/her representative(s) will attend meetings as outlined in Article 5. For the remainder of this document, the Chaplain/Associate Director will be referred to as Chaplain.
Article 5 – Meetings
The President, Vice President and Secretary and Treasurer will meet weekly. Twice a month, these meetings will include the entire Executive Board.
The Chaplain convenes over the Executive Board in consultation with its members. The Chaplain is considered a non-elected office of the Executive Board as designated
in Article 4.
Decisions shall be made by consensus, or if necessary, by vote with a simple majority vote, except for Constitutional amendments, which shall be made under the guidelines of Article 9. Each member of the Executive Board has one equal vote.
Two thirds of the total membership of Executive Board will constitute a quorum. Meetings of the Executive Board are open and the times of said meetings shall be publicized.
Article 6 – Elections
Nominations and elections will be held once a year, unless a vacancy occurs. Nominations are self nomination or someone nominating another.
All active undergraduates are eligible to be on EBoard.
All those nominated will complete an application for EBoard.
An Evening of Discernment will be scheduled. All current EBoard members and all nominated will be invited. The Evening of Discernment opens with prayer (dinner) and current EBoard members describe their role, what went well during the year as well as an area or two that needs improvement or needs to be addressed.
A conversation between those nominated and current EBoard members ensues to determine who has the gifts to fill the current positions understanding the current needs of the community. The evening ends with prayer.
The positions of President, Vice Presidents Treasurer and Secretary can only be filled by students who will be on campus during the year of service. If a committee chairperson will be on co-op or study abroad for one semester during the year of service as a member of Executive Board, this should be noted on the application. Two chair persons will be elected and they will serve as co-chairs for that year
If a vacant Executive Board position arises after the Evening of Discernment, the Executive Board will decide with a unanimous decision on a replacement for the remainder of the term.
Article 7- General Powers and Responsibilities
Officers are the representatives of Newman. They must attempt to identify and meet the needs of Newman through this ministry. Each officer must attend meetings during his or her term as described in Article 5.
Officers should support and participate in Newman activities to promote the visibility of Executive Board activities, events and functions on campus.
Officers are to support and assist each other in a cooperative and in good faith for the common good.
Where appropriate, committees will be formed to help fulfill their responsibilities and to meet the needs of the community. There is no limit to the number of people who can identify as part of a committee, nor to the number of committees a Newman member can belong to at one time.
Officers should act as formal liaisons within the Newman committees and groups based on their strengths, interests and involvements.
Pre-Semester Planning Retreat, Mid-Semester Review, Semester-End/Transition Meeting
The pre-semester planning retreat , mid-semester review and semester–end transition meeting shall each be planned by the President of the Executive Board prior to the beginning of, half way through, and near the close of each semester.
The pre-semester planning retreat shall promote teambuilding and cohesion among the officers. The retreat shall consist of brainstorming, goal setting, and calendar discussions.
The mid-semester review may take place during a regular Executive Board meeting, and will consist of each officer discussing the ministry they have done thus far, along with the work their committee/they will do for the rest of the semester. Each officer will outline how the ministry they have done and the ministry they plan to do fulfills the requirements set for the position in this document.
The semester-end/transition meeting shall be attended by all current Executive Board members, as well as incoming officers for the following year’s Executive Board. This meeting shall consist of a reflection and assessment on the semester/year programming. Incoming Executive Board members are encouraged to meet with the current officer in their position.
If a member of the Executive Board fails to fulfill their duties as described in the constitution, they are to be approached first by the President, then by the Chaplain. If this process has been completed and no improvement is shown, members of the Executive board may remove the officer by a 2/3 majority vote.
Any three members of Newman may propose an amendment by filing it in writing with the Vice President; such amendments are to be discussed and voted on at the next Executive Board meeting.
The Vice President has the responsibility of ensuring that proposed amendments are discussed and voted on within a reasonable period of time. If necessary, the Vice President shall have power to call an Executive Board meeting (either online/email) when agreed to by the Chaplain specifically for the purpose of discussing and voting on a proposed amendment or pertinent issues of importance to the community.